Nabeel Ahmed.
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Automation

Automated Influencer Invoicing & Global Payout Pipeline

Influencer invoices arrived as a mess of forms and messages — now submission to international payout runs end to end without finance touching it.

  • Jotform
  • n8n
  • Xero
  • Slack
  • Wise

Finance collected invoices from email and chat, retyped each into Xero, then set up every international transfer by hand and chased approvals over Slack.

How it runs

Each node is one step in the live workflow, in the order it fires.

  1. 1

    Intake

    A Jotform submission captures invoice details, payment method and supporting files.

  2. 2

    Validate

    n8n checks required fields, amount limits and duplicate submissions before anything downstream fires.

  3. 3

    Raise bill

    A matching bill is created in Xero against the right contact and account code.

  4. 4

    Approve

    Slack notifies the approver with the invoice summary and an approve/reject action.

  5. 5

    Pay out

    Wise executes the transfer in the recipient's currency once approval lands.

  6. 6

    Confirm

    Payment confirmation is posted back to Slack and reconciled against the Xero bill.